Events & Communications

I make events actually happen.

Events professional with hands-on experience planning, coordinating and delivering corporate and university events, covering everything from the organising secretariat to the front desk on the day. Holds an MA in communication for cultural and institutional events from Università Cattolica, Milan.

Get in touch See my work
Maria Rubbo
Remote friendly
Based in Portugal
Event logistics ✦On-site coordination ✦Organising secretariat ✦Supplier management ✦Staff coordination ✦Guest relations ✦ Event logistics ✦On-site coordination ✦Organising secretariat ✦Supplier management ✦Staff coordination ✦Guest relations ✦
01

Where I've worked

Oct 2025 - Aug 2026

Events Assistant

Hidden Door S.r.l., Milan
  • Ran the organising secretariat: schedules, contracts and event documentation.
  • Liaised with suppliers and key stakeholders before and during events.
  • Led front desk and helpdesk, first point of contact for visitors on site.
Nov 2023 - Oct 2025

Event Specialist

JEITALY, Junior Enterprises Italy
  • Planned and delivered national events for the Italian Junior Enterprise network.
  • Previously Community Manager, Alumni Department (2023/2024).
2021 - 2024

Deputy Project Manager

JEMSA Consulting, LUMSA University, Rome
  • Co-led the “Fare Impresa” event: planning, speakers, suppliers and on-the-day delivery.
  • International Manager (2023/2024); Deputy HR Manager (2022/2023).
Feb - Jun 2024

Italian Language Teacher

Univerzita Palackého, Olomouc, Czech Republic
02

What I bring

Key skills

  • Event logistics & on-site coordination
  • Organising secretariat
  • Supplier management
  • Staff coordination
  • Guest & stakeholder relations

Strengths

  • Organisation & planning
  • Problem solving
  • Calm under pressure

Tools

  • MS Office
  • Google Workspace
  • Gantt / project planning

Languages

ItalianNative
EnglishC1
SpanishA2
03

Education

2024 - 2026

MA, Communication for Business & Media

Università Cattolica del Sacro Cuore, Milan. Specialisation in communication for cultural events, institutions and territory.

2021 - 2024

BA, Business Communication, Marketing & Digital Media

LUMSA University, Rome.

2024

Erasmus Exchange

Univerzita Palackého, Olomouc, Czech Republic.

04

Off the clock

I've been showing up to events with enthusiasm, and occasionally with something on my face, for a very long time. Some things haven't changed: I still like a good guest list, a cake that arrives on time, and being the person everyone looks for when something needs sorting.

“Calm under pressure” started early.

Maria as a child
Post-event debrief
Maria as a toddler with a cake
Quality control